Digital administration. Without exporting data.
Ease decisions, minutes and citizen correspondence with AI – while personal data stays on infrastructure in the EU or Switzerland and never flows into model training.
More tasks, the same resources.
Public bodies are expected to become more digital – without giving up control of their data.
Official secrecy
Administrative data is subject to official secrecy – § 353b of the German Criminal Code, Art. 20(3) of the Austrian Federal Constitution, Art. 320 of the Swiss Criminal Code. Public AI tools without clear data rules are out of the question.
Staff shortages
Vacancies and growing responsibilities – administrations have to deliver more with the same resources.
Public expectations
Citizens expect fast, understandable answers – on every channel.
What public bodies get done with Vidimas.
Six tasks from daily administration – plus everything every organisation has to do: correspondence, minutes and research.
Correspondence & decisions
Drafts for letters, notices and formal decisions from keywords – the legal review and the responsibility stay in house.
Minutes
Document council and committee meetings faster – notes become structured minutes.
Citizen enquiries
Draft replies to common enquiries – clear, consistent and multilingual on request.
Regulations & directives
Query regulations, information sheets and resolutions instead of searching them – with reference to the documents you've added.
Plain language
Turn official texts into simple, citizen-friendly language – for publications, letters and the web.
Reports & submissions
Structure and edit annual reports, submissions and tender documents.
Administrative data stays in the EU or Switzerland.
Security in detail- Designed for duties of confidentiality: Designed for statutory duties of secrecy – classifying the data and assessing each individual case remains with the administration.
- Hosting in the EU or Switzerland: Processing and storage in data centres in the EU or Switzerland – with no detour through third countries.
- No AI training: Inputs and documents are never used to train AI models.
- Roles & audit logs: Control access per department – use stays traceable at all times.
Vidimas provides the technical preconditions for handling your data confidentially. The legal assessment in each individual case remains with your organisation.
How your administration gets started.
- 1
Set up the workspace
Departments, roles and SSO – without a drawn-out IT project.
- 2
Add your knowledge
Set up regulations, templates and standard text blocks as assistants.
- 3
Ease the workload
Start with correspondence and minutes – then expand step by step.
Bring AI into your company securely.
Try Vidimas with your team – and see how quickly secure AI becomes productive.
- Try it with the whole team
- Set up in minutes
- Productive from day one